Do you love downtown Manhattan Beach? 

The Manhattan Beach Downtown Business + Professional Association (DBPA) is looking for an Executive Director to oversee the continued prosperity and vibrancy of downtown Manhattan Beach. Our ideal candidate is already an active part of the Manhattan Beach community. Competitive salary DOE.

If you are interested in applying, please email your resume to katie@zislisgroup.com

Executive Director - Job Description

Downtown Manhattan Beach Business + Professional Association

Scope of Work

The primary function of the executive director of the DBPA will be to coordinate, manage and guide the Board of Directors in achieving the Association’s goals through advocacy, marketing, events, media relations, administrative organization, and civic representation. Additionally, tasks include, but are not limited to, supervising the manager and all marketing and planning of the weekly Manhattan Beach Certified Farmers’ Market.

The Executive Director is expected to establish expert working knowledge of DBPA & BID policies, procedures and programs; manage day-to-day operations of the DBPA and take a leadership role with the DBPA Board of Directors and stakeholders. Additionally, the director is expected to continually develop the DBPA’s relationship with elected officials, the civic community and business leaders and maintain the DBPA’s representation on a wide range of boards and committees. The Executive Director will have the power to transact everyday business for the DBPA, within established policy and procedures.

The ideal candidate will be a motivated self-starter with the ability to work without supervision, possess strong organizational, planning, written and verbal communication skills, be a critical and strategic thinker, and ideally a resident of Manhattan Beach or surrounding Beach Cities.

Starting Salary Range: Commensurate with experience and market

Hours: Full-time with flexibility to work some evenings and weekends

Reporting: Reports to the DBPA Board of Directors

Management + Leadership

  • Provide guidance regarding adherence to the DBPA bylaws and policies

  • Have complete financial knowledge in order to provide cost control, accurate budget forecasting and strategic planning

  • Facilitate annual BID budget meeting to secure City funding

  • Meet regularly with DBPA President to discuss critical issues and review operations

  • Meet regularly with the DBPA Treasurer to coordinate the signing of checks

  • Maintain and coordinate master Calendar of Events

  • Coordinate meeting agendas

  • Act as an ombudsman for the DBPA

  • Develop and coordinate special projects, programs, activities, communications

  • Oversee parking initiatives and the Valet parking program (seasonal)

  • Work with the City’s Environmental Program Manager to educate and encourage all businesses to implement and follow all environmental and sustainable best practices as put forth by city ordinances

Administrative Services

  • Answer business phone line with personalized voicemail box

  • Maintain all legal and financial records, correspondence and files as needed

  • Act as communication link with public and members

  • Retrieve mail from Post Office Box

  • Maintain membership database

  • Keep all insurance policies for the DBPA & MBFM current and relevant

Coordination of Board of Directors Meetings

  • Prepare meeting agenda for review by President

  • Distribute meeting announcement to members, speakers and appropriate guests

  • Facilitate meeting and record meeting minutes

Accounting & Financial Administration

  • Working knowledge of QuickBooks Business required

  • Accounts payable: prepare checks, gather signatures, distribute payments

  • Accounts receivable: prepare deposits and register in QuickBooks

  • Prepare and track invoices as needed

  • Submit necessary files with state and federal offices  (Tax returns prepared by CPA

  • Prepare annual Budget

Farmers’ Market

  • Oversee the budget, planning, operations of the weekly Certified Farmers’ Market

  • Create marketing material, newsletters, and maintain social media

  • Schedule and plan special events calendar, cooking demos, and community events

  • Coordinate City services, janitorial services, and sustainable best practices

  • Curate and maximize relations with business sponsorships

Community Representation

  • Represent the interests of the DBPA with local City + community organizations

  • Manhattan Beach Chamber of Commerce appointed Director Position

  • MB Chamber Legislative Advocacy Council + Hospitality committee member

  • Attend City Council, Chamber, School District and community meetings as needed

Holiday Decorations + Entertainment

  • Plan holiday decorations at Metlox Plaza

  • Secure sponsor and schedule Living Christmas Trees exhibit at the pier

  • Schedule and coordinate holiday lighting with Public Works

  • Schedule holiday entertainment

Website/Social Media

  • Work with web developer to maintain a user friendly website that reflects the image of Downtown Manhattan Beach and serves the members

  • Update business listings, announcements and calendar

  • Curate photo database for use on social media and website

  • Develop, schedule, post social media content to relevant mediums


Print + Marketing Materials

  • Coordinate the design, creation and production of desired print material

  • Distribute new materials to appropriate stakeholders

Events

Coordinate three Sidewalk Sales, Halloween activities + The Holiday Open House, Small Business Saturday, Sunset Beach Party and integration with MAJOR events in the Downtown area

  • Create, produce, communicate and assist in all elements related to each event, including creative and all necessary media assets, PR and city scheduling

  • Coordinate event banners with The City

  • Create, produce and assist in distributing event window posters

  • Prepare event budgets, required invoices and financial event recaps

  • Interface with local agencies as needed

Business Improvement District

  • Prepare the annual plan for the Business Improvement District Advisory Board

  • Schedule Meeting of the BID Board

  • Coordinate with the City for postings of BID meeting

  • File resolution of Intent with the City

Minimum Technical Skills Required

  • Knowledge of Word, Excel, Power Point

  • Knowledge of Facebook, Instagram, Twitter, Yelp

  • Knowledge of Squarespace, Google Suite recommended

  • Knowledge of QuickBooks and basic office equipment required